Central Office

  • Administrative Assistant

    Job Locations US-NY-New York
    Posted Date 1 month ago(12/16/2019 3:38 PM)
    ID
    2019-1806
    Category
    SACAP
  • Overview

    Program Overview:

    NADAP, Inc. is a multiservice non-profit agency dedicated to helping people with medical, behavioral health and social service needs to become self-sufficient. NADAP has 46 years of experience operating programs that assist disadvantaged populations in New York City and Nassau County. NADAP's services include assessment, care coordination, case management, professional training, and job preparation, placement and retention services. NADAP provides services to more than 25,000 people annually. 

     

    Job Title: Administrative Assistant

     

    Job Summary:

    The administrative Assistant provides administrative support to management and staff while also supporting operations and data entry. Based in our Union Square office, this position works closely with the Operations Manager to perform daily administrative tasks and work on project-related assignments.

     

    Responsibilities

    • Updates and maintains internal program records, reports, spreadsheets and organizational charts.
    • Provides administrative support to director-level staff for personal and recruitment-related projects and QM documentation.
    • Drafts and distributes program correspondence and reports.
    • Acts as liaison to treatment programs to obtain confidential client data for compliance reports.
    • Maintains lists and communications via email as requested for supervisory and managerial staff; creates
    • and manages templates and forms.
    • Monitors and maintains program supplies.
    • Performs photocopying, faxing, and filing of program documents.
    • Provides additional clerical support for department as needed.
    • Performs other duties as assigned.

    Qualifications

    • Minimum of 4 years of experience providing administrative support in a professional environment.
    • Must be highly proficient in all Microsoft Office programs.
    • Must have intermediate to advanced experience creating spreadsheets and maintaining records using Microsoft Excel.
    • Must have intermediate to advanced experience creating documents and memos using Microsoft Word, and drafting correspondence using Microsoft Office.
    • Must have outstanding verbal communication and business writing skills.
    • Must be able to interact with executives, and all levels of staff, in a highly professional manner.
    • Ability to effectively manage time to meet multiple, competing demands and priorities.
    • Must have outstanding analytical and follow-up skills, as well as excellent attention to detail.
    • High School Diploma is required. Bachelor’s Degree preferred.

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